CA Subdomain Application Instructions (Updated 2000 May 31) This document describes the CA subdomain application form. To apply for a subdomain, please fill out an application form and submit it to the appropriate liaison from the list below. Either carefully edit the sample form included below and change the information as appropriate for your organization, or see the blank template at the .CA website at http://www.cdnnet.ca. Your liaison may charge a fee for the registration service, and may also require further information. Organizations applying directly to the CA Registry may be charged a fee. Currently the registry cannot accept telephone requests. Please note that your application is being made on behalf of your entire organization. It is particularly important that the person in charge of your organization's corporate image approve the choice of subdomain name. When submitting an application, please provide the name and position of the individual in your organization with authority to determine its electronic identity and who has approved your application internally. A given organization may register at most one CA subdomain, with two exceptions. The first is an allowance for a temporary overlap interval while changing from one CA subdomain name to another. This may happen, for example, when a provincial or territorial organization becomes federally incorporated and wishes to change from a third-level to a second-level subdomain name. The second exception is for an organization whose legal name has both an English form and a French form, and which wishes to apply for one CA subdomain corresponding to each form. Here is a description of each field of the application form: Subdomain: The name of the subdomain applied for. Since the CA domain is structured according to Canadian political geography, this will be of the form "yourorg.CA", or "yourorg.province-or-territory.CA", or "yourorg.locality.province-or-territory.CA". "province-or-territory" is one of the following provincial and territorial abbreviations, as recommended by the Department of the Secretary of State: AB, BC, MB, NB, NF, NS, NT, ON, PE, QC, SK, and YK. "locality" is the full name of a city, town, or village. Hyphens are used to replace spaces, e.g., Niagara-Falls, New-Westminster. In some situations--in particular when the locality name is very long--it may be appropriate to use the abbreviation approved by a responsible official of the government of the locality. Either the full locality name or its approved abbreviation may be used; however, it is very desirable that any particular locality should have just one subdomain name. Here are requirements and guidelines to help determine the appropriate level of subdomain name for your organization: (1) second (national) level - To qualify for a second level domain, e.g. xyz.ca, your organization must be a legal entity which: - is federally incorporated in Canada, or - is provincially incorporated (or registered) in more than one Canadian province or territory, or - is provincially or territorially incorporated and has its own office in more than one province or territory (international offices are not taken into account when determining the scope of a CA domain name), or - owns a trademark which is registered with the Canadian Registrar of Trade-marks and which is being put forward in full as the organizational part of your subdomain name. (2) third (provincial or territorial) level - To qualify for a third level domain, e.g. xyz.on.ca, your organization must: - be provincially or territorially incorporated, or - be a registered partnership or registered proprietorship, or - have its own offices in multiple localities, or - be a school district, referral hospital, university or college. (3) fourth (municipal) level - Organizations such as municipal governments, schools, hospitals, libraries, museums, proprietorships, partnership, and local organizations should apply for fourth level subdomain names, e.g. xyz.toronto.on.ca. When applying for anything other than a fourth level subdomain name, please provide supporting information such as your incorporation number(s), provincial registration number(s), office lease agreements, etc. "yourorg" is a string derived directly from the proper name of your organization, or is your registered trademark in full. Determining the string is a matter of establishing the "corporate electronic identity" of your organization for years to come. It is essential that the string be approved by the individual in your organization whose authority includes the "corporate image". Please use the following steps to determine the string for which you are applying. (1) Start with the full proper name by which your organization conducts its business. e.g.: "AB Systems Incorporated", "University of Waterloo" (2) Remove all the blanks. e.g.: "ABSystemsIncorporated", "UniversityofWaterloo" (3) Remove truly extraneous components, if there are any. e.g.: "ABSystems", "UniversityWaterloo" (4) If it is excessively long, abbreviate by trimming the parts whose removal will result in the least loss of recognizability outside the sphere in which your organization is already well known. e.g.: "ABSystems", "UWaterloo" Please choose a descriptive abbreviation of your organization's name, and avoid a cryptic abbreviation that defeats the objective of step (4) above. To repeat, it is essential that your choice be approved by the person in charge of your organization's corporate image. If you are in doubt about your choice, ask your liaison to offer an opinion before you submit the application. A two-character organizational string will only be acceptable when it clear that the string already forms part of the organization's corporate identity, e.g. when two characters represent its organizational identity in its logo. All single-character names are reserved for future use. As well, from time to time certain names will be reserved for future use (e.g. nu.ca for Nunavut Territory) or to avoid confusion (e.g. ca.ca, co.ca, edu.ca, internet.ca, www.ca). Note that a national registration reserves the corresponding subdomains at lower levels. For example, if xyz.ca is registered, subsequent applications for xyz.mb.ca or xyz.vancouver.bc.ca would not be permitted, unless written permission from the holder of xyz.ca is provided. Similarly, a provincial/territorial registration reserves the corresponding subdomains at the municipal level. For example, if abc.sk.ca is registered, a subsequent application for abc.saskatoon.sk.ca would not be permitted, unless written permission from the holder of abc.sk.ca is provided. Geographical place names, such as municipality and province names, are reserved at the federal, provincial, and territorial registration levels. Obscene names are not permitted. Legal characters are letters, digits, and the hyphen. You may mix upper and lower case, or use all upper or all lower case. Software will ignore case, and users can type in whatever case they like. You should capitalize your subdomain name as you wish it to appear in machine generated lists, such as the return address generated in your outgoing electronic mail. Hyphens may be used to separate words if necessary or consistent with normal references to the proper name of your organization. It is your responsibility to ensure that you have the right to use the name you have chosen. Registering a domain name does not confer any legal rights to that name; you should consider registering a trademark if you have not already done so. Any disputes between parties over the rights to use a particular name are to be settled between the contending parties using normal legal methods. The CA domain registrar is the final authority on all matters relating to registration and subsequent use of your subdomain name. Your subdomain name must be approved by the CA domain registrar before it is used in network communications. If you devise further subdomains of your domain name, then you in turn will have final authority on matters relating to the use of those subdomains. Since the CA domain was first created, the requirements and guidelines have been modified from time to time. Although all existing registrations remain in effect, some registered subdomain names might not be permitted if applied for today. New applications and voluntary applications for re-registration will be considered using the current guidelines. Examples: MegaCo.CA National company. WidgetCo.PE.CA Provincial Company. CityAutoLtd.Melville.SK.CA Small business. AlphaBetaU.MB.CA University. Organization: The full name of your organization. For a for-profit corporation, the full name includes its legal element, e.g. Limited, Limitee, Incorporated, Incorporee, Corporation, or Societe par actions de regime federal, or an abbreviation such as Ltd, Ltee, Inc, Corp, S.A.R.F., or Enr. For a non-profit organization, depending on where it is incorporated, the name may be required to include one of the legal elements specified above, or a word such as Society, Association, or Club. If a trademark is being proposed as the organizational part of the subdomain name, please include both the trademark and the full organization name in the Organization field as shown in this example for the subdomain coke.ca: Organization: Coke (TM), Coca Cola Ltd. You may register just one CA subdomain name, so please be very careful when proposing to use a trademark which does not cover all of your organization's activities. Type: Type of organization. Please use one of the following types: For-Profit Corporation, federally incorporated Corporation a but lucratif (charte federale) For-Profit Corporation, territorially incorporated For-Profit Corporation, provincially incorporated Corporation a but lucratif (charte provinciale) Non-Profit Corporation Corporation a but non lucratif Crown Corporation, federal Corporation de la couronne (charte federale) Crown Corporation, territorial Crown Corporation, provincial Corporation de la couronne (charte provinciale) Registered Partnership Registered Proprietorship Proprietorship Partnership Societe en noms collectifs (S.E.N.C.) Society, territorially registered Society, provincially registered Societe (charte provinciale) University Universite College Cegep School Ecole School District Commission scolaire Territorial Government Provincial Government Gouvernement provincial Municipal Government Gouvernement municipal Local Organization Chartered Bank Hospital Hopital Referral Hospital Library Bibliotheque Union, federally registered Union, provincially registered Union, territorially registered Museum Musee Utility Description: A short paragraph describing your organization. Please include any appropriate justification for your choice of subdomain level. For example, please state whether your corporation is federally or provincially incorporated, and whether your corporation has offices in more than one province. Admin-Name: Admin-Title: Admin-Postal: Admin-Phone: Admin-Fax: Admin-Mailbox: The name, title, full mailing address, phone number, facsimile number, and electronic address of an administrative contact for the organization. This person is within the subdomain's organization and is the contact point for administrative and policy questions about the subdomain. This person is responsible for this application and for any future changes. We recommend that you choose a person who is expected to be around and in a position of authority for many years, and that you use a properly-maintained generic electronic address. If this person is not obviously in charge of the organization's corporate image, please include a note stating the name and position of a responsible person in the organization who has approved the choice of subdomain name. For example: Admin-Name: John Smith Admin-Title: Administrative Assistant Admin-Postal: Alpa Beta University Dept. of Computer Science 1234 Main St. Hoople, Manitoba M1B 2C3 Admin-Phone: +1 (204) 555 1511 Admin-Fax: +1 (204) 555 9095 Admin-Mailbox: admin@AlphaBetaU.MB.CA Tech-Name: Tech-Title: Tech-Postal: Tech-Phone: Tech-Fax: Tech-Mailbox: The name, title, full mailing address, telephone number, facsimile number, and electronic address of the technical contact. This is the contact point for problems with the subdomain and for updating information about the subdomain. The registrar will verify changes by sending the current registration information back to the submitter and to the administrative contact. We recommend that you use a properly maintained generic electronic address. Don't list someone who hates to get electronic mail. The contacts must read his or her mail often enough to respond quickly, should a problem arise. For example: Tech-Name: Jean Smith Tech-Title: Researcher Tech-Postal: Alpha Beta University Dept. of Computer Science 1234 Main St. Hoople, Manitoba M1B 2C3 Tech-Phone: +1 (204) 555 1512 Tech-Mailbox: tech@AlphaBetaU.MB.CA NS1-Hostname: NS1-Netaddress: NS2-Hostname: NS2-Netaddress: If your organization is to be connected to the Internet, specify the full hostnames and IP addresses of at least two nameserver hosts (one primary and at least one secondary) for the new subdomain. Up to six nameservers may be specified. If a host has more than one IP address, use a comma-separated list. Acquiring a Probationary National .CA Domain Name A national level .CA domain name is normally registered to a Canadian organization which does not already have a .CA domain name, and which is federally incorporated, or is incorporated in more than one province or territory, or is provincially/territorially incorporated and has offices in more than one province or territory, or if the organizational part of the domain name is a Canadian registered trademark of the applying organization. If the above conditions are not met, a national level domain name may still be possible on a probationary basis, in one of two ways. 1. If the domain name is based on the proposed organization name or operating name, a letter may be sent by an officer of the company to the .CA Registrar indicating the date, not more than three months in the future, by which the company will be federally incorporated. The letter must include a statement agreeing in advance to the deregistration of the domain name if the incorporation is not completed by the specified date. The letter must be accompanied by a copy of the successful NUANS (name search) report and the application for federal incorporation already sent to Industry Canada. A second letter must be sent to the .CA Registrar when the incorporation is completed. 2. Alternatively, if the proposed Canadian trademark exactly matches the name portion of the domain name or the whole domain name, a request may be sent in writing by an officer of the organization to the .CA Registrar including a copy of the Canada trademark application already submitted to Industry Canada, and including a statement agreeing in advance to the deregistration of the domain name if the trademark registration is not completed successfully or if regular followup letters are not received by the Registrar. During the trademark registration process, a followup letter must be sent to the .CA Registrar every six months including evidence that the trademark application is being actively pursued. Letters requesting provisional registration on the above terms should be addressed to your chosen authorized .CA Domain liaison, or to: John Demco, .CA Domain Registrar Department of Computer Science 201-2366 Main Mall University of British Columbia Vancouver, BC V6T 1Z4 Applications may be submitted to one of the following .CA Domain liaisons: UUCP sites, Ontario and unaffiliated organizations: Ed Hew CA Registry 199 Silver Aspen Cr. Kitchener, Ontario N2N 1H5 E-mail: registry@cs.utoronto.ca URL: http://www.registry.ca/path-reg.html ONet: ONet Networking Membership Technical Support 4 Bancroft Ave, Rm 101 Toronto, Ontario M5S 1A1 E-mail: support@onet.on.ca RISQ and Quebec: Jean-Luc Brazeau, Huu Da Tran Reseau Interordinateurs Scientifique Quebecois 550, Sherbrooke Ouest Tour ouest, bureau 250 Montreal (Quebec) Canada H3A 1B9 E-mail: domaine@risq.qc.ca Unaffiliated Organizations: Brian Kaye Computing Services University of New Brunswick P.O. Box 4400 Fredericton, N.B. E3B 5A3 E-mail: nic@unb.ca SASK#net and Saskatchewan: Fred Cawsey SaskNet Administrator SaskTel 3rd Floor, 1919 Rose Street Regina, SK S4P 3Y2 Fax: (306) 777-1624 E-mail: sasknet.admin@sasktel.sk.ca Videotron: Howard Picaizen Le Groupe Videotron Ltee, PC Services division 533 Ontario E, suite 310 Montreal, Quebec H2L 1N8 E-Mail: howard@videotron.net Fax: +1 514 985 8781 Other organizations: .CA Domain Registry c/o John Demco Department of Computer Science University of British Columbia Vancouver, British Columbia V6T 1Z4 E-mail: registrar@cdnnet.ca Information about the .CA domain is available at http://www.cdnnet.ca Presently the Registry does not charge for registration services. Changes are being planned by the Canadian Internet Registration Authority (http://www.cira.ca). ============ To receive an IP network number, please contact your upstream Internet Service Provider or contact ARIN (http://www.arin.net). To retrieve information about other domains, e.g. COM, EDU, NET, and ORG, please contact ICANN (http://www.icann.org). Here is a sample application form: Subdomain: AlphaBetaU.MB.CA Organization: Alpha Beta University Type: University Description: Alpha Beta University is a degree granting academic organization widely known for its program in Greek studies. Admin-Name: Jean Smith Admin-Title: Network Manager Admin-Postal: Alpha Beta University Computing Services 1234 Main St. Hoople, Manitoba M1B 2C3 Admin-Phone: +1 (204) 555 1511 Admin-Fax: +1 (204) 555 9095 Admin-Mailbox: Jean.Smith@AlphaBetaU.MB.CA Tech-Name: John Smith Tech-Title: Systems Manager Tech-Postal: Alpha Beta University Dept. of Computer Science 1234 Main St. Hoople, Manitoba M1B 2C3 Tech-Phone: +1 (204) 555 1512 Tech-Fax: +1 (204) 555 9099 Tech-Mailbox: John.Smith@AlphaBetaU.MB.CA NS1-Hostname: hub.alphabetau.mb.ca NS1-Netaddress: 199.3.2.1 NS2-Hostname: relay.otherorg.ca NS2-Netaddress: 200.1.2.3 Robin Leblanc, Vice-President for External Affairs at Alpha Beta University, has approved the choice of subdomain name.